ADUM data entry help section

The data must be entered scrupulously; it will form the basis of your administrative file, will be used for your schooling, for the institutions' indicators and to respond to ministerial surveys.

Once your data has been validated by the Graduate school, it is stored in a definitive database and can only be modified by an institution or doctoral school (you can contact us to report modifications).

All the data in a tab must be completed for it to be validated. Certain tabs (thesis title, abstracts, etc.) are dependent on each other and must be completed in the correct order, particularly the tab entitled ‘Thesis progress’, which is essential for identifying the research unit to which you belong or your thesis supervisor.

Choix de l’académie/Choice of academy = LILLE

Choix de l'établissement/Choice of institution = ULille

Choix de l'Ecole Doctorale/Choice of Doctoral School = Ecole Doctorale Biologie Santé de Lille

Choix de la Spécialité : choisir parmi le menu déroulant (ce sera la discipline sur le diplôme : doctorat en ...)

Speciality: choose from the drop-down menu (this will be the discipline on the diploma: PhD in ...)

Choix du domaine scientifique/Choice of scientific field: the scientific field chosen must be consistent with the speciality.
Possible choices at the ED BSL :

• Biologie, Médecine, Santé :     Biology, Medicine, Health
• Chimie : Chemistry
• Sciences humaines (STAPS ou Psycho) : Human sciences (STAPS or Psycho)
• contrat actuel : Physique et Mathématiques appliquées /Physics and Applied Mathematics

Choix de la section CNU/Choice of CNU section: if you do not have a health background, avoid choosing CNU health sections (Medicine, Pharmacy, Odonto) in which you would not qualify.
CNU : Conseil national des universités (CNU), cf. www.conseil-national-des-universites.fr/cnu

INE ou BEA  : French unique national student ID consisting of 11 characters. (if it is your first enrollment in the french system, you don't have one)

Type of diploma:

if you have a research Master's degree from a French institution, the appropriate choice is Diplôme français Master recherche

if you have obtained a degree from outside the European Union (or a signatory to the Bologna Convention), indicate « Diplôme étranger » (indicate the title of the course in the text field)

The start date of the thesis and the date of entry into the institution (university concerned) may be different, particularly in the case of joint supervision or for doctoral students already studying at the institution.

Conditions financières à l'entrée du doctorat
•Funding dedicated to the preparation of the doctorate
•Funding not dedicated to the preparation of the doctorate

Detailed financial situation : information required for data entry

• Type of Work Contract
• Employer
• Funding Type
• Funding Source
• Period situation from xx to xxx

If you have a doctoral contract (do not complete in the case of another contract) answer the question ‘Do you have a contract addendum for a complementary mission?’.

If your first contract is for less than the duration of the thesis, you must state another funding covering the remaining period. The same applies if your professional situation changes (exemple : interne puis CCU-AH, Contrat doctoral puis ATER,..). This does not apply when you have 2 sources of funding and only one contract.

Possible types of contract:

• without dedicated funding:
  • Activité libérale, indépendant…
  • ATER
  • Auto-entrepreneur
  • Contrat de travail à Durée Déterminée (CDD) de droit privé
  • Contrat de travail à Durée Déterminée (CDD) de droit public
  • Contrat de travail à Durée Indéterminée (CDI) de droit privé
  • Fonctionnaire
  • Non concerné/Autres statuts/Sans financement
  • Retraité
• with dedicated funding
  • (autre) CDD de droit privé
  • (autre) CDD de droit public
  • ATER
  • Autre boursier
  • Boursier dans le cadre d'une convention de séjour de recherche (CSR)
  • CDI de droit privé
  • Contrat doctoral de droit privé
  • Contrat doctoral de droit public

Type of funding:

• ANR Financement d'Agences de financement de la recherche
• Programmes de l'Union Européenne de financement de la recherche (ERC, ERASMUS)
• Financement d'une collectivité locale ou territoriale
• Financement d'un établissement public Français
• COFRA
• Partenariat d'entreprises ou d'associations
• CIFRE ANRT
• Programmes ministériels spécifiques (Handicap...)
• Plan Investissement d'Avenir (Idex, Labex)
• Boursier étranger du gouvernement français

If you have any problems entering data, you can contact the ED and send us proof of your funding.

There is a dependency with the individual training agreement. It is important to complete this section beforehand, as the thesis supervisor must be indicated before the individual training agreement can be validated.

The ‘Warning! These data will be published on the Internet: www.theses.fr’ concerns the registration and submission of the thesis by the SCD (university documentation services). A national database lists theses in preparation (STEP), and another lists theses that have been defended (STAR). These data can be accessed on theses.fr with different access options depending on the author's choices. The title of the thesis and the keywords in STAR will be those defined at the time of the defence. The title and keywords may change (as far as is logical and reasonable) during the course of the thesis.

Keywords: SCDs have a list of keywords for indexing theses, these may therefore be modified when the final submission is made to the SCD (cf. Rameau list).

Supervision of the thesis:

No less than 50% possible, no more than two researchers mentioned in the supervision, including the supervisor (any third person will only be accepted if from the socio-economic world).

Directeur : titulaire d’une HDR/holder of an HDR
Codirecteur : titulaire d’une HDR/holder of an HDR
Coencadrant : does not hold an HDR but is in the process of preparing one. If the ED is not aware of the co-supervisor's HDR project, it will not be validated/added!

For the ‘Industrial collaboration’ field, please enter ‘yes’ only if you are carrying out your doctorate under a CIFRE agreement. You can indicate your industrial tutor in the referent field of the Industrial Collaboration tab.

To enter the first letters of a supervisor, type each letter slowly and wait for the search in the ADUM database before creating another entry.

Level of proficiency used is the one of the Common European Framework of Reference for Languages: Learning, Teaching, Assessment

Level A: Basic user (= compulsory schooling), itself subdivided into introductory or discovery level (A1) and intermediate or everyday level (A2)
Level B: Independent user (= secondary school), subdivided into threshold level (B1) and advanced or independent level (B2). It corresponds to ‘limited operational competence’ (Wilkins) or ‘appropriate response in everyday situations’ (Trim).
Level C: Proficient user, subdivided into C1 (autonomous) and C2 (mastery).

Estimated Schedule for the Research Work

To be agreed with the thesis director and the research unit. Usually already planned for the thesis project.

Mode of the supervision and follow-up of the PhD Student's training and research progress

minimum Doctoral school (DS) regulations: AG at the start of the academic year (welcome event); CSI planned by the ED, presentation at the JAV, 1 first/first author article in an international peer-reviewed journal, accepted or undergoing favourable review, 60 doctoral training credits, etc.

Specify whether specific arrangements have been made, in particular for national or international co-directorships or special cases.

Material conditions for carrying out the research project, and specific security conditions if any

See thesis director and research unit

Modalities of integration into the research unit or team

See thesis director and research unit

Individual Training Plan:

Indicate the specific training required for the thesis (this could be animal experimentation, class/LBS laboratories, cytometry, genomics, etc.) or training that interests you in the recurrent training programme.

The DS cannot reserve places in advance, so in all cases you will have to register for these courses via the doctoral training portal (ADUM training module).

Objectives of valorisation for the research work: dissemination, publishing and non-disclosure agreements, intellectual property rights, according to the scope od the doctorate programme

To be discussed with the thesis director and the research unit

Save

Once the form is saved, your supervisor should accept or not, then the director of the research unit and the doctoral school.

This section allows you to set up the elements that will be available online, such as the directory of doctoral students and PhDs, as well as a personal CV space

directory of doctoral students

directory of alumnis

Section for building your career plan, assessing skills, etc. in CV mode.

For reenrollment

https://edbsl.univ-lille.fr/en/phd-key-steps/follow-up

For the first enrollment, supporting documents are necessary to your application

• ID card
• Resumé: Curriculum vitae
• Cover letter
• Last Diploma (copy, traducted in French or English) and transcripts
• Doctoral research project (3 – 6 pages)
• Financial support/funding/etc (proof)
• If relevant (previous enrolment in a french higher education institute): diploma or transcript with your French student national identification (INE)

At the end of the data entry process on ADUM, after finalisation, there are several validation stages.

Instructions for the University of Lille online registration portal: inscriptions.univ-lille.fr/notice

At the end of the data entry process on ADUM, after finalisation, there are several validation stages.

Instructions for the University of Lille online registration portal: inscriptions.univ-lille.fr/notice